How to apply for various certificates at Hachioji Campus
Please check that you may need a copy of your power of attorney or ID card during the procedure, or it may take a few days to issue it.
* If you have graduated from the former Teikyo Women's Junior College (Hachioji Campus), please check this page before applying.
Important Notices
Regarding administrative procedures during the summer vacation period
During the summer holiday period (August 15th (Sat) to September 12th (Sat), 2026), our office will be closed on the following dates. Please note that no administrative services will be available during this time. Office closure days Saturdays (August 15th, August 22nd, August 29th, September 5th, September 12th), Sundays, and public holidays.
Regarding access to the campus on the day of the 2027 entrance examination
Entrance examinations will be held at Hachioji Campus on the following dates. On the day of the examination, entry to the campus will be prohibited for those not involved in the examination. Please also note that no administrative work will be handled there.
* If you wish to issue a certificate on the same day, please complete the payment by 16:00 on weekdays and 11:30 on Saturdays. (However, only when applying for a certificate that can be issued on the same day)
* Excluding Sundays, national holidays, Founder's Day (June 29), days when the office is closed during summer vacation, year-end and New Year holidays (December 29 to January 3), university festival period, entrance examination days, and other days when the office is closed.
Issuing certificates for current students
List of various certificates (students)
Certificates are issued on copy-protected paper. They are not issued in digital format, so please convert them to PDF or another format yourself.
Grades and expected graduation certificate * 1 Fee: 300 yen Number of days issued: Same day Online application: 〇
* Applicable to 4th year undergraduate students and 2nd year junior college students who meet the issuance criteria for the "Expected Graduation Certificate", and can be issued from early April.
* Our university issues a certificate of grades and a certificate of expected graduation as one.
Transcript of result Fee: 300 yen Number of days issued: Same day Online application: 〇
* * Only for undergraduate and junior college students other than 1.
Certificate of enrollment Fee: 200 yen Number of days issued: Same day Online application: 〇
* Only for current students
Certificate of expected acquisition of teacher's license Fee: 200 yen Number of days issued: Same day Online application: 〇
* Only for current students
Health certificate Fee: 100 yen Number of days issued: Same day Online application: ×
* Only for current students
* Scheduled to be issued from around the end of April (issued sequentially from health checkup examinees), details such as the issue start date will be notified on the bulletin board as soon as it is decided.
* If you have a medical opinion, apply at the Office of Student Support. The medical opinion will be issued two days later.
Student discount certificate (school student passenger fare discount certificate) Fee: Free Number of days issued: Same day Online application: ×
letter of recommendation Fee: Free Number of days to issue: About 1 week Online application: ×
* For corporate employment. Conditions apply for issuance. Please contact Career Support Center for details.
Certificate of expected credit acquisition Fee: 300 yen Number of issues: 2 days later Online application: 〇
* Issued after registration
Certificate of enrollment Fee: 200 yen Number of days issued: Same day Online application: 〇
* Can only be issued by leave of absence
Certificate of expected completion Fee: 200 yen Number of issues: 2 days later Online application: 〇
* Those who are expected to complete Graduate School
English transcript Fee: 500 yen per copy Issue days: About 1 week Online application: 〇
* 300 yen from the second transcript
English grades and expected graduation certificate Fee: 500 yen per copy Issue days: About 1 week Online application: 〇
* 300 yen from the second transcript
English enrollment certificate / enrollment certificate Fee: 300 yen Number of days issued: About 1 week Online application: 〇
* 200 yen from the second mail
Recommendation Fee: 300 yen per copy Issued days: 2 days later Online application: ×
* Only applicants for faculty can apply * 1
Person certificate Fee: 300 yen per copy Issued days: 2 days later Online application: ×
* For teacher employment exam * 1
Survey report Fee: 300 yen per copy Issued days: 2 days later Online application: ×
* For Graduate School entrance exams *1
Certificate of academic ability Fee: 300 yen Number of issues: About 2 weeks Online application: ×
* For teacher's license use *2
Basic qualification certificate Fee: 300 yen Number of issues: About 2 weeks Online application: ×
Certificate of expected childcare worker qualification Fee: 300 yen Number of issues: 2 days later Online application: ×
Certificate of expected curator qualification Fee: 200 yen Number of issues: 2 days later Online application: ×
Certificate of expected acquisition of curator qualification credits Fee: 300 yen Number of issues: About 2 weeks Online application: ×
Certificate of expected completion of library course Fee: 200 yen Number of issues: 2 days later Online application: ×
Certificate of expected acquisition of library course credits Fee: 300 yen Number of issues: About 2 weeks Online application: ×
* 1 Please ask the faculty member to apply for the personal certificate, recommendation form, and survey form after preparing the documents.
* 2 One license will be issued for each license (school type / subject). (If you want to certify multiple licenses, please apply for the number of licenses)
[Automatic issuing machine usage time] ■ Normal (except for the first semester, second semester, and winter vacation period) Weekdays 8: 30-17: 30 Saturdays 8: 30-12: 30 ■ First and second semester vacation period (the day after the end of the regular exam to the day before the class start date of the next semester), winter vacation period Weekdays 8: 30-16: 30 Saturdays 8: 30-12: 30
* Excluding Sundays, national holidays, the founding anniversary (June 29th), New Year's holiday (December 29th to January 3rd), university festival holidays, entrance exam days, and other office closing days.
* However, it may not be possible to issue the same day at the automatic issuing machine and the counter due to the update of grade data or system malfunction.
Issuing certificates for graduates (and dropouts)
Certificates for those who have graduated (completed) from another campus cannot be issued. We do not accept applications by TEL, FAX, or E-mail. From the viewpoint of personal information protection, we only accept applications from the person himself / herself. For the number of days of issuance, please refer to the "List of various certificates (graduates, etc.)" below. It takes about one week for an English certificate and about two weeks for a certificate related to qualification-related academic ability, so please apply with plenty of time. If you wish to issue a "Certificate of Eligibility for Clinical Psychologist Examination", please check "Issuance of Certificate of Eligibility for Clinical Psychologist Examination" before proceeding.
Certificates are issued on copy-protected paper. They are not issued in digital format. Furthermore, certificates bear the official seal of the Ministry of Foreign Affairs.
Graduation / Completion Certificate Fee: 200 yen Number of days issued at the time of application at the counter: Same day Postal Application form: A-1
* This can be used to prove the period of enrollment for pension procedures.
* Information to be included: Name at graduation, date of birth, faculty/department, date of enrollment, degree, date of graduation
Transcript of result Fee: 300 yen Number of days issued at the time of application at the counter: Same day Postal Application application Form: A-1
Certificate of Enrollment Fee: 200 yen Number of days issued at the time of application at the counter: Same day Postal Application application form: A-1
* For dropouts and expulsions
English Transcript of result Fee: 500 yen per mail Issued days at the time of application: About 1 week Postal Application applicaton Form : A-1
* 300 yen from the second transcript
English Graduation / Completion Certificate Fee: 300 yen per mail Issued days at the time of application: 1 week Postal application application form: A-1
* 200 yen from the second mail
English enrollment certificate Fee: 300 yen per mail Issued at the time of application at the counter: About 1 week Postal application application form: A-1
* 200 yen from the second letter for dropouts and expulsions
Certificate of academic ability Fee: 300 yen Number of days issued at the time of application at the counter: About 2 weeks Postal application application form: A-2
* Issued for each license (school type / subject). Please confirm the contents of the certification (applicable laws and regulations) with the submission destination.
Basic qualification and credit acquisition certificate Fee: 300 yen Number of days issued at the time of application at the counter: About 2 weeks Postal application application form: A-2
Recommendation Fee: 300 yen per mail Issued at the time of application: 2 days later Postal application application form: A-1
* Only applicants for faculty can apply * 1
Person certificate Fee: 300 yen per mail Issued at the time of application: 2 days later Postal application application form: A-1
* For teacher employment exam * 1
Survey report Fee: 300 yen per mail Issued at the time of application: 2 days later Postal application application form: A-1
* For Graduate School entrance exams *1
Certified Public Psychologist Examination Completion (Graduation) Certificate / Course Registration Certificate Fee: 300 yen Number of days issued at the time of application at the counter: About 2 weeks Postal application application form: A-1
Curator qualification certificate Fee: 200 yen Number of days issued at the time of application at the counter: Same day Postal application Application form: A-1
Curator qualification credit acquisition certificate Fee: 300 yen Number of days issued at the time of application at the counter: About 2 weeks Postal application application form: A-1
Library course completion certificate Fee: 200 yen Number of days issued at the time of application at the counter: Same day Postal application Application form: A-1
Library course credit certificate Fee: 300 yen Number of days issued at the time of application at the counter: About 2 weeks Postal application application form: A-1
* In addition to the above, if you would like to fill out the designated form at the submission destination, please contact the person in charge of the certificate (TEL: 042-678-3204).
* 1 Please ask the faculty member to apply for the personal certificate, recommendation form, and survey form after preparing the documents.
How to apply
1. 1. If you wish to apply using the certificate online application system
This is an application method using the online application system and credit card payment. The following certificates can be applied for online. For certificates other than those listed below, please apply in person at the school or by mail. Please note that current students should generally obtain their certificates from the automated issuing machines. If you must use the automated machines, please enter the reason for your application in the remarks section.
Graduation certificate
English graduation certificate
Certificate of enrollment
English enrollment certificate
Certificate of enrollment
English enrollment certificate
Certificate of completion
English Completion Certificate
Certificate of expected completion
English transcript of result
Certificate for course completed without degree
English grades and expected graduation certificate
Transcript of result
Certificate of expected acquisition of teacher's license
Grades and expected graduation certificate
Certificate of expected credit acquisition
【Precautions】
A system usage fee of 300 yen (tax included) will be added per use. Please note that this will be billed together with the certificate issuance fee (tax-exempt) and postage.
The maximum number of applications per application is 25 in total.
You cannot specify a mailing address other than your own. If you wish to have someone else receive the documents, you will need to submit a power of attorney and the representative's identification. Please enter "Requesting to receive by proxy" in the remarks section when applying.
Once you receive the "Online Application Confirmation Email," we will send you a "Credit Card Payment URL" within a few days. The payment deadline is one week after receiving the email, so please check your inbox regularly.
You will be required to upload images of your identification documents * via the internet during the application process. Please prepare in advance on your smartphone or other device the portion of the document that clearly shows your name, date of birth, address, and expiration date.
Certificate issuance fees, postage fees (including express delivery fees), and system usage fees cannot be refunded for any reason.
Receipts for certificate payments cannot be issued. Please note.
Please check and agree to the "Terms of Service" before applying.
* Acceptable forms of identification include My Number Card (front side only), driver's license (including endorsement), residence card, and student ID (only for currently enrolled students). For qualification certificates, only those with an address are accepted. For passports, an official document with an address is required.
If you wish to obtain a certificate at the counter, please be sure to check the following before coming to the school.
[Reception Desk] Teikyo University Hachioji Campus, Solatio Square 2F Office of Academic Affairs Certificate Section
[Reception Hours] Weekdays 9:00 AM - 4:00 PM Saturday 9:00-11:00
[Days the counter is closed] Please allow ample time for your visit, as we will not be handling administrative matters for the following reasons.
Closed on Sundays, public holidays, Founder's Day (June 29), during summer vacation, New Year's holidays (December 29 to January 3), during university festival breaks, entrance examination days, and other days.
* For identity verification purposes, please present one of the following forms of identification. Please bring one with you: My Number Card, Driver's License, Residence Card, Qualification Certificate, Passport, or Student ID (only accepted for currently enrolled students).
* Payment is by cash only. Please note that we cannot issue receipts.
The name on the certificate will be the name used while enrolled at the school (even if your name has changed after graduation, we cannot issue a certificate with your new name). English certificates take about a week to process, while certificates related to academic qualifications and other academic achievements take about two weeks, so please apply with sufficient time in advance. If it is unavoidable for a representative to visit the office, the following three points will be required.
Please be sure to gather the following four items (A, B, C, D) and mail them to the address below. Send to: 359 Otsuka, Hachioji-shi, Tokyo 192-0395 "Teikyo University Hachioji Campus Office of Academic Affairs Certificate Section"
Please display and print various "application forms (PDF)" from the links below according to the required certificate, and fill in the necessary items.
If you cannot print "A-1", please write the following [necessary items] on the stationery paper. If you cannot print "A-2", please fill in as much detail as possible according to the items in the table.
[Requirements]
・ Name when you were in school (please add furigana)
* The certificate will be issued with your name when you were in school.
* For English certificates, please specify the Romanized spelling (uppercase) as it appears on your passport.
·Student number
・ "Undergraduate" and "Department" (" Graduate course " and "Major" in the case of graduate school) "Date of admission and graduation (completion)"
* Please specify that if you have dropped out or removed from school.
·Birthday
·Delivery address
·phone number
・ Types and number of required certificates (please refer to the "List of various certificates (graduates, etc.)")
* Please indicate whether each certificate requires a sealed envelope.
* If you need to fill out a specific form provided by the recipient, please contact us before sending your submission for information regarding the required certification details and fees.
* When submitting to an overseas institution, please enter the country name.
There has been an increase in cases where mail is returned because it cannot be delivered. Please be especially careful if you have filed a change of address or similar notification with the post office.
My Number Card (front side only), driver's license (including endorsement), residence card, student ID (only accepted from currently enrolled students)
* Please copy the name, date of birth, address, and expiration date to the center of the form so that they can be clearly seen.
* Qualification confirmation documents are only valid if they include an address.
* For passports, an official document showing your address is required.
If you are unavoidably required to have an agent apply for or receive the document on your behalf, the following three points are necessary:
Calculate the total fee using the application form you filled out in section A, and purchase a "Fixed Amount Postal Money Order" from the post office for the total amount. Do not write anything on the money order after purchase. We do not issue receipts for certificate fees, so please obtain a receipt from the post office at the time of purchase and use that (including postage). If you wish to use a postal money order, please send one that is dated within the last five months from the date of issue. If we receive a postal money order that is more than five months old, we will not be able to accept it, and we will ask you to exchange it. Please note that we will not issue the certificate until we receive a new postal money order. Also, we cannot refund any postal money orders with an amount exceeding the processing fee. Please be careful not to make a mistake.
It has been taking longer for mail to arrive than before. Please take postal circumstances into consideration and apply well in advance. Regarding return postage etc., please check the following precautions and enclose the appropriate amount of postage stamps or letter pack for the type of postage you wish to apply for.
If you want to track
Please enclose a Letter Pack Light or Letter Pack Plus. Up to 25 pieces can be enclosed. Please keep a record of the tracking number for yourself.
If you don't want to be tracked
Regular mail Please allow approximately one week for delivery from the time of shipment. Depending on the number of certificates, please enclose postage stamps in the amounts listed below. [1 to 3] 110 yen [4-7 letters] 180 yen [8 to 12 letters] 270 yen [13 to 25 letters] 320 yen
Express delivery (delivery available on weekends and holidays) Please add 300 yen stamp to the regular mail shipping fee above.
Others
If you are applying for a certificate that takes time to issue (such as a certificate related to academic ability or a certificate in English) and would like each certificate to be shipped separately, please enclose the return postage for each certificate.
If the issuance fee or return postage is insufficient, if an invalid postal money order is received, or if there are any other deficiencies in the submitted documents, you will be required to resend the missing amount.
Please note that we cannot issue the document until the new one arrives at the university.
