Basic policy on fraud prevention such as competitive funds
Basic policy on fraud prevention such as competitive funds

About items and correspondence of Ministry of Education, Culture, Sports, Science and Technology guidelines

In accordance with the "Guidelines for Management and Audit of Public Research Funds at Research Institutes (Implementation Standards)" (decided by the Minister of Education, Culture, Sports, Science and Technology on February 15, 2007), Teikyo University has established the matters necessary for the proper operation and management of publicly solicited research funds, mainly competitive funds, at the university. The university has established the following rules and is implementing the measures published below.

Regulations on the handling of competitive funds at Teikyo University and Teikyo University Junior College

(1) Clarification of the responsibility system within the institution

In order to properly operate and manage the competitive funds of the university, the chief manager, general manager, and compliance promotion manager have been appointed as follows, and they will exercise their leadership appropriately.

  1. The Chief Administrative Officer shall supervise the entire university and shall be ultimately responsible for the operation and management of competitive funds, etc., and shall be allocated by the President.
  2. The general manager shall assist the chief manager and have the substantial responsibility and authority to supervise the entire university regarding the operation and management of competitive funds, etc., and shall be allocated by the secretary general of the headquarters.
  3. The person in charge of promoting compliance shall have substantial responsibility and authority for the operation and management of competitive funds, etc. at each campus, and shall be assigned by the secretary (deputy) manager of each campus.
  4. The chief manager must exercise appropriate leadership so that the general manager and the compliance promotion manager can responsibly manage and manage competitive funds.

Responsibility system diagram within the institution

(2) Development of an environment that will be the basis of proper operation and management

The competitive funds handled by the university are diverse, and the rules of use are different. From the perspective of preventing unauthorized use of research funds due to lack of understanding of rules and codes of conduct, the University is taking the following measures.

Code of conduct

At Teikyo University and Teikyo University Junior College
Researcher Code of Conduct (established April 1, 2015)

Kakenhi briefing session

2019 Kakenhi handling briefing materials

Providing information on usage rules
Please see the following page for details.

Usage rules

(3) Understanding the factors that cause fraud and formulating and implementing a fraud prevention plan

The University has established the Fraud Prevention Promotion Committee as an organization that investigates the causes of fraudulent use and promotes fraud prevention plans. The President, who is the chief executive officer, promotes the fraud prevention plan and strives to manage its progress.

Fraud prevention plan

(4) Appropriate operation and management activities of research funds

In order to prevent fraud related to the purchase of goods, etc., administrative staff other than the parties concerned perform delivery checks, such as setting up an acceptance inspection center. In addition, it stipulates that transactions such as suspension of transactions will be imposed on companies involved in fraudulent transactions.

(5) Establishing a system to ensure the transmission of information

In order to respond to reports regarding unauthorized use of competitive funds, etc., a reporting window will be set up in the General Affairs Division of the Headquarters, and a contact point for receiving consultations regarding rules regarding the use of competitive funds, etc. will be set up at each business site. , We are striving to build a system to properly convey information.

In addition, we have established rules regarding investigation procedures such as unauthorized use. The regulations also stipulate the protection of whistleblowers and the confidentiality obligations of related parties, and by disclosing them on the university's website, we are aiming for fair and highly transparent operation.

Report window

We have set up a contact point to respond to fraudulent activities such as research activities at our university. The contact point for reporting is the General Affairs Division of the Headquarters.
The reporting window will promptly contact the Secretariat of the Fraud Prevention Promotion Committee after receiving reports related to fraudulent activities such as research activities.

Teikyo University General Affairs Section
Adress:2-11-1 Kaga, Itabashi-ku, Tokyo
TEL:03-3964-3067 FAX:03-3964-6139  E-mail:tsuho@teikyo-u.ac.jp

Consultation counter

We have a consultation desk at each campus to ensure a clear and unified operation of paperwork procedures related to competitive funding at our university.

Campus window
Itabashi Campus

【 In charge of Grants-in-Aid for Ministry of Health, Labor 】
Itabashi Campus General Affairs Section
Adress:2-11-1, Kaga, Itabashi-ku, Tokyo
TEL:03-3964-8389(Extension:42190) FAX:03-3964-8415
E-mail:shomu@teikyo-u.ac.jp

【In charge of Grants-in-Aid for Ministry of Education】
Headquarters Accounting Division
Adress:2-11-1, kaga,Itabashi-ku, Tokyo
TEL:03-3964-1215(Extension:21500) FAX:03-3964-9193
E-mail:kakenhi@teikyo-u.ac.jp

Hachioji Campus

Hachioji Campus Accounting group
Adress:359 Otsuka, Hachioji-shi, Tokyo
TEL:042-678-3444 FAX:042-674-8874

Utsunomiya Campus

Utsunomiya Campus General Affairs Group Accounting Team
Adress:1-1 Toyosatodai, Utsunomiya-shi, Tochigi
TEL:028-627-7104,7109 FAX:028-627-7184
E-mail:tahara@riko.teikyo-u.ac.jp

Fukuoka Campus

Fukuoka Campus Accounting Section
Adress:6-22 Misaki-machi, Omuta-shi, Fukuoka
TEL:0944-88-8659 FAX:0944-55-7703

Mizoguchi Hospital, School of Medicine

Mizonoguchi Hospital, School of Medicine Accounting Section
Adress:3-8-3 Mizonoguchi, Takatsu-ku, Kawasaki-shi, Kanagawa
TEL:044-844-3333(Extension:3481) FAX:044-844-3201
E-mail:mizo_kakenhi@teikyo-u.ac.jp

Chiba General Medical Center

Chiba General Medical Center Accounting Section
Adress:3426-3, Anesaki, Ichihara-shi, Chiba
TEL:0436-62-1211(Extension:2340) FAX:0436-62-0098
E-mail:ichi-kei@teikyo-u.ac.jp

(6) How monitoring should be

In order to ensure proper operation and management of competitive funds, we will carry out effective monitoring in cooperation with auditors and audit corporations in charge of audits.