Research coordinator procedures
Research coordinator procedures

Information on scientific research grants required by research coordinators is summarized.

Please check the method of billing, if the research coordinator moves to a research institution such as another university, or if you cannot continue conducting research, etc., depending on the situation.

In order to ensure efficient and fair execution and to make effective use of limited funds, we have created a manual for researchers and clerical staff who handle scientific research grants.

Ministry of Education, Culture, Sports, Science and Technology, Japan Society for the Promotion of Science Scientific Research Grants Handling Guidelines

It is necessary to submit a "sharing consent form" to the secretariat in charge of scientific research expenses.

The procedure for transferring a research coordinator is different from that for the principal investigator. It is not necessary to notify the Ministry of Education, Culture, Sports, Science and Technology and the Japan Society for the Promotion of Science, but it is necessary to submit the "Shared Consent Form" to the secretariat in charge of scientific research expenses at each campus.

Transfer of research coordinator: When transferring to another institution (after application for grant)

No notification is required to the Ministry of Education, Culture, Sports, Science and Technology and the Japan Society for the Promotion of Science. However, since the principal investigator needs to know the institution to which the research coordinator belongs, the research coordinator re-creates the "sharing consent form" and submits it to the secretariat in charge of scientific research expenses at each campus through the principal investigator. please give me. Please confirm that the institution you are moving to is a research institution defined in the open recruitment guidelines (research institutes defined in the open recruitment guidelines such as universities and inter-university research institutes and colleges of technology).

Submissions
■ Sharing consent form (sent from the post-transfer institution to the principal investigator)
e-Rad (Researcher List) Registration / Change Form (Submitted to the secretariat in charge of scientific research at each campus of the university)

When transferring to an institution that does not have application qualifications
If you are transferred to an institution that does not qualify for the Grant-in-Aid for Scientific Research, submit a "Research Organization Change Approval Application" through the research institution to which the principal investigator belongs as a procedure to remove the research coordinator from the Minister of Education, Culture, Sports, Science and Technology or Japan Society for the Promotion of Science. Please submit it to the Chairman of the society.

Prior submission of "Research Organization Change Approval Application" is required

When changing the research coordinator, it is obligatory to submit the "Research Organization Change Approval Application" to the Ministry of Education, Culture, Sports, Science and Technology or the Japan Society for the Promotion of Science in advance. Please be careful not to submit it after the fact. The same applies when changing from a research coordinator to a collaborative researcher.

Change / deletion of research coordinator

The research coordinator should submit the "Research Organization Change Approval Application" to the Ministry of Education, Culture, Sports, Science and Technology or the Japan Society for the Promotion of Science in advance through the research institution to which the principal investigator belongs. In addition, when adding a research coordinator, please make sure that the research coordinator is qualified to apply for scientific research funds and that it does not violate the restrictions on duplicate applications.
* Please note that if the "Application for Approval of Change in Research Organization" is submitted after the fact, you may be required to submit a statement of reasons for delay, such as the chief engineer of the principal investigator.

■ "Application for Approval of Change of Research Organization" (submitted by the research institution to which the principal investigator belongs)
  e-Rad (Researcher List) Registration / Change Form (Submit only if you are no longer affiliated with the University or if you are newly affiliated with the University)

When changing from a research coordinator to a collaborative researcher
Please submit the "Application for Approval of Change in Research Organization" to the Minister of Education, Culture, Sports, Science and Technology or the Chairman the Japan Society for the Promotion of Science in advance through the institution to which the principal investigator belongs.

You can download each form related to Kakenhi from the following.
Usage rules and styles Japan Society for the Promotion of Science